Challenges and Opportunities for Governance Online Meetings

Despite the COVID-19 epidemic, people continue to participate in governance meetings over the internet. This may be an inconvenience for those who prefer to attend in person, but it’s a excellent way for administrators and best security features their staff to show their sensitivity to citizens.

The most important thing is to ensure that the right technology for participation is in place and that it is supported by voice, screen and video sharing being crucial. Many organizations have turned to sending out a plethora of information that include attachments, or file-sharing services with folders that must be downloaded, but they aren’t able to support the structured process of agenda items such as recording and distribution of historic information and other information.

Another challenge is that it’s hard to engage in casual conversations, which are usually part of face-to-face meetings. However, it’s one of the most effective ways to establish trust and connect with one another therefore opening the meeting earlier and providing intentional time for informal connections, or even using chat features in your virtual meeting platform for smaller groups, can help with building the relationships that will enable solid and efficient governance.

Governance meetings can also be used to fine-tune the roles and responsibilities in case new members join the team and roles are changed or new work is required. This can help prevent such discussions from hijacking other meetings, and will allow the team to be efficient and efficient.